Inventory Manager

Summary of Position: Inventory Manager for Evolve Med Spa • 3+ years in Inventory Management, Bachelor Degree preferred • Full Time Hours: Monday-Friday 9:00 am to 6:00 pm • Work Environment: Remote • Salary: 70-100K per year, based on experience • Benefits: Health, Vison, and Dental Insurance available after 30 days, 401K, Paid time off, Employee Discounts on products and treatments, and much more! • Start Date Timeframe: within 2-4 weeks About Us: Evolve Med Spa is an emerging lifestyle brand. We are the trusted destination for face, body and injectable treatments, delivering the highest quality medical aesthetic services in a boutique, client-oriented environment. We are innovators in beauty, and we pride ourselves on prioritizing client experience. We accomplish this by consistently providing high-touch, personalized care to every single client. We understand that each client is unique and each client is special, and we take the time to make them feel and look their best. In order to achieve and maintain our goals, we depend on each employee to act as an important and positive representative of Evolve Med Spa. We value integrity and open communication and expect our employees to act in a manner that exemplifies our core values. We expect that all team members will share our core values and culture and will display: • Accountability. Answer and account for outcomes with honesty. Take ownership of tasks that adhere to our values. • Teamwork: Listen well. Treat all team members with respect, help each other and learn from each other. • Impact: Meet and exceed goals. Identify opportunities for the company to improve and grow. • Curiosity: Have the desire to learn more, to figure out new solutions, to continue to evolve • Passion: Care about success and inspire others. Show tenacity and desire to learn and improve. The Inventory Manager at Evolve Med Spa is responsible for overseeing all inventory-related activities to ensure the seamless operation of our spa locations. This role focuses on managing inventory levels, tracking product usage and costs, and ensuring accuracy in order fulfillment. The Inventory Manager must possess strong organizational skills, attention to detail, and a deep understanding of inventory control practices. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to: Inventory Control: Implement and manage inventory control processes to monitor stock levels, track product and free sample usage, and minimize waste, optimizing cost-effectiveness through Zenoti or Dynamics 365 inventory systems. Reporting: Generate regular reports on purchasing metrics, cost savings, and vendor performance for senior management. Order Fulfillment: Ensure timely and accurate fulfillment of all purchase orders for supplies, equipment, and products required for med spa operations. Par Level Management: Establish and maintain optimal par levels for inventory to prevent stockouts while minimizing excess inventory, ensuring efficient resource allocation. Team Collaboration: Collaborate with cross-functional teams, including managers and clinical leadership, to understand their purchasing needs and ensure seamless operations. Inventory Audits: Conduct regular inventory audits to verify accuracy, assess discrepancies, and take corrective actions as needed. Inventory Training: Provide training to center staff on inventory management processes and best practices to maintain efficient inventory control. Vendor Relationship Management: Cultivate and nurture positive relationships with suppliers and vendors to negotiate favorable terms, pricing, and delivery schedules. Quality Assurance: Ensure all purchases meet quality and safety standards, collaborating with relevant teams to address any quality issues. Budget Adherence: Develop and adhere to purchasing budgets, tracking expenses, and identifying cost variances for cost containment. Compliance: Stay current with industry regulations, certifications, and quality standards to ensure all purchases meet legal and safety requirements. Compliance Maintenance: Ensure compliance with MedSafe, local, and federal laws by monitoring and updating compliance posters, labeling, and protocols in all clinics. KPIs: Inventory Accuracy: Maintain a high level of accuracy in inventory counts and tracking. Order Timeliness: Ensure 100% on-time order fulfillment across all locations. Vendor Performance: Meet or exceed vendor relationship and performance goals, including cost efficiency and delivery accuracy. Waste Reduction: Minimize product waste by managing expiring inventory effectively. Cost Efficiency: Maintain optimal inventory costs through average costing analysis and strategic purchasing. MINIMUM QUALIFICATIONS AND COMPETENCIES Knowledge, skills and abilities need for this job: Experience: 3+ years proven experience in inventory management, logistics, or a similar role; experience in a spa, retail, or healthcare environment is a plus. Education: Bachelor's Degree preferred. Technical Skills: Proficiency in inventory management systems, Microsoft Excel, and other data analysis tools. Experience with Zenoti and Dynamics 365 preferred. Analytical Acumen: Proficiency in data analysis and interpretation to make informed purchasing decisions. Inventory Management: Skill in par level optimization, inventory control, and demand forecasting. Detail-Oriented: Exceptional attention to detail and a high level of accuracy in managing inventory, processing orders, and maintaining records. Vendor Relations: Excellent interpersonal skills for building and maintaining positive vendor relationships. Purchasing Expertise: In-depth knowledge of procurement processes, vendor management, and supply chain operations. Group buying experience in multi-state businesses preferred. Quality Assurance: Understanding of quality standards and the ability to ensure product quality and safety. Communication: Effective communication skills to collaborate with cross-functional teams and present data and insights. Adaptability: Flexibility to adapt to changing market conditions and business needs. Regulatory Compliance: Knowledge of relevant industry regulations and standards to ensure compliance. CONDITIONS AND DEMANDS OF WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Physical Environment: This is a Remote position, home office environment with extended periods of sitting. Prolonged exposure to computer screens Travel Requirements: No Travel Requirements at this time Working Hours: Office hours, schedules typically between 9am-6pm, Monday through Friday LEGAL AND COMPLIANCE Equal Opportunity Employer: Evolve Med Spa is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. ADA Compliance: We adhere to the Americans with Disabilities Act and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Licensing and Certification: This position may require specific licenses or professional certifications in compliance with industry regulations. Please refer to the Qualifications and Licenses section for details. Data Privacy: Compliance with all relevant data privacy laws and regulations, including GDPR and HIPAA, is a requirement for this role. Occupational Health and Safety: All employees must comply with company safety policies and Occupational Safety and Health Administration (OSHA) regulations to ensure a safe working environment. FLSA Compliance: This position will follow all Fair Labor Standards Act (FLSA) guidelines, including those related to wages, overtime, and working hours. Family and Medical Leave Act (FMLA): Evolve Med Spa complies with the Family and Medical Leave Act, providing eligible employees with up to 12 weeks of unpaid, job-protected leave per year for qualifying family or medical situations. We support our employees in balancing work and personal life and adhere to all federal regulations concerning family and medical leave.