Legal E-Billing Coordinator

About the position The Legal eBilling Coordinator plays a crucial role in supporting the External Engagements Team within the legal department. This position combines high-level administrative support with eBilling coordination responsibilities, requiring strong technical, analytical, and project management skills. The ideal candidate will thrive in a fast-paced environment, demonstrate strategic focus, and effectively collaborate across departments to achieve the team's objectives. This hybrid role allows for a blend of in-office and remote work, based in Chevy Chase, MD or New York, NY. Responsibilities • Support the External Engagements Team with business planning, analysis, report preparation, and implementation of practice and firm initiatives. , • Manage the eBilling and legal matter management platform, including adding and closing matters, tracking budgets, managing expenses, addressing invoicing issues, and coordinating ad hoc projects. , • Act as the first point of contact for the External Engagements Team, monitoring the team inbox, responding to inquiries, and coordinating requests. , • Draft, edit, redline, and proofread legal and business documents; maintain and update organizational charts and presentations; manage physical and electronic files according to company policies. , • Assist with the development of standard operating procedures (SOPs) and drafting policies to streamline processes. , • Centralize eBilling communications, answer eBilling questions, and support invoice and timekeeper approval processes. , • Liaise between legal executives, internal teams (e.g., Finance, HR), outside counsel, and business clients. , • Assist in coordinating practice group meetings, firm-wide presentations, and training sessions on eBilling tools and technologies. , • Identify and coordinate training opportunities on eBilling processes and internal tools, including online reporting and matter management applications. , • Analyze data for reporting purposes, confirm report accuracy, and support special projects assigned by Legal Department leadership. , • Manage intake and routing of special requests, including handling shared email boxes or SharePoint sites. , • Coordinate with peer departments to support cross-functional projects, implement tools, and streamline workflows. Requirements • Bachelor's degree required, preferably in Business, Economics, Finance, Analytics, or a related field. , • 3-5+ years of experience as a billing coordinator, legal services pricing analyst, or similar role in a law firm, corporate legal, or professional services environment. , • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create presentations, charts, graphs, and reports. , • Experience supporting senior leaders and coordinating legal or business activities. Nice-to-haves • Experience with eBilling software, legal matter management tools, or finance systems. , • Familiarity with legal department operations, processes, and working with senior executives. , • Previous experience in the insurance industry is a plus. Benefits • Premier Medical, Dental and Vision Insurance with no waiting period , • Paid Vacation, Sick and Parental Leave , • 401(k) Plan , • Tuition Reimbursement , • Paid Training and Licensures