PMO Specialist

About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in. Kuala-Lumpur, Malaysia (On-Site) As Hitachi Rail GTS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide. Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality. PMO Specialist (Ref.No. R1007947 ) at our location in Kuala-Lumpur We are seeking a results-driven PMO Specialist to enhance project and operational efficiency. The ideal candidate will be responsible for creating dynamic dashboards, consolidating timesheets, producing key performance indicators (KPIs) for projects and operations, and delivering advanced analytics to support strategic decisions. Position Summary: • Provide support to all project stakeholders, including those belonging to other Domains or Competence Centers when participating to the project • Take into account all information provided by each Work Package Managers. PMs from Different PM BLs • Report evidence of gaps and drifts as soon as appearing, for the benefit of the Project Manager and the WP Manager • Provide functional support to the WP Managers in all PMO's expertise areas • Provide KPIs internally and externally: Project Performance, Technical and Procurement Progress, • Manage the Project Dashboard monthly updates, with inputs from all BLs project dashboards • Support the GPM in planning and following the weekly meeting, monthly meetings. Ensure proper tracking of all Project actions. You will enjoy having these responsibilities: • Structuring and planning: provide assistance to the Project Manager when defining the PBS, WBS, OBS, Master Schedule and RAM - Consolidate corresponding workload. • Managing Risks & Opportunities: elaborate and maintain the Risks & Opportunities Register, track risk mitigation and opportunities shaping plans. • Producing KPIs: prepare reporting and ensure action plan follow-up. • Managing data: define and implement data management plan, prepare corresponding deliverables. • Develop and maintain dashboards to track project and operational performance. • Produce, analyze, and report project KPIs, operations KPIs, and other performance metrics. • Consolidate and analyze timesheets for accurate resource planning and forecasting. • Conduct comprehensive data analytics to identify trends and provide actionable insights. • Collaborate with project teams and operational units to ensure alignment with organizational objectives. • Generate and present reports to senior management, highlighting key findings and recommendations. • Maintain and improve tools, templates, and methodologies for project tracking and performance evaluation. You have: • Bachelor's degree / Master's degree in Business Administration, Project Management, Data Analytics, or a related field. • 5 to 7+ years of experience in Project Management. • Specific working experience either in Project Management, Bids, Sales, Contracts & Legal, Procurement, Engineering or Operations. • Proven performance. • International company experience. • Has worked cross-functionally on a project. • Good communication skills. • Working knowledge of Excel and KPI generation. • Good understanding of Risk and Opportunity management within projects. • Proficiency in project management tools (e.g., MS Project, JIRA) and data visualization platforms (e.g., Power BI, Tableau). • Strong analytical and problem-solving skills with experience in KPI development and reporting. • Excellent communication, stakeholder management, and presentation skills. • Ability to manage multiple tasks in a fast-paced environment. Preferred Skills/Certifications: • Certification in project management (e.g., PMP, PRINCE2) or analytics (e.g., Microsoft Certified Data Analyst). • Advanced knowledge of Excel, including macros and VBA scripting. • Familiarity with Agile methodologies and operational frameworks. Our Talent Acquisition Team is looking forward to hearing from you We look forward to receiving your application in just a few clicks via our career portal. For further information about Hitachi Rail as an employer visit us on www.hitachirail.com/careers About us Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails. Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits: • Stronger together : Networking through internal networks and working in international teams • Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones! • Attractive conditions: A secure and permanent job with a global company Notes Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams. Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers . At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail . #LI-QQ1