E-Commerce Accounting and Finance Specialist

We are seeking a highly skilled and detail-oriented Accounting and Finance Specialist to join our dynamic team. This role is critical for ensuring accurate financial record-keeping, compliance with U.S. tax regulations, and providing strategic financial insights. The ideal candidate will be adept in leveraging advanced tools such as QuickBooks, Shopify, Amazon Inventory Management system, Reconciliation system, Google Analytics, AI, and RPA to streamline processes and enhance efficiency. The position requires flexibility to handle tasks assigned by the company as per evolving business needs and availability to work during U.S. Central Standard Time (CST). Key Responsibilities: 1. Bookkeeping • Record all financial transactions in QuickBooks promptly and accurately. • Maintain a well-organized chart of accounts that aligns with business objectives. • Classify and categorize transactions to ensure proper allocation and reporting. 2. Payment Scheduling • Schedule and process vendor payments on time to avoid penalties or late fees. • Monitor and track due dates for all payments and generate aging reports. • Ensure all payments have the required documentation and necessary approvals. 3. Financial Analysis • Prepare and present financial statements, including Profit & Loss, Balance Sheets, and Expense Analysis reports. • Analyze financial trends, variances, and KPIs to identify actionable insights. • Provide recommendations for cost-saving measures and opportunities for revenue growth. 4. Reconciliation • Perform monthly reconciliations of bank, credit card, and other financial accounts. • Identify and resolve any discrepancies in a timely manner. • Maintain accurate and up-to-date financial records. 5. Intercompany Accounting and Settlement • Record intercompany transactions in compliance with applicable regulations. • Ensure proper allocation of shared costs and revenues across entities. • Prepare detailed intercompany analysis reports to monitor balances and charges. • Reconcile intercompany accounts periodically and resolve any discrepancies. • Facilitate timely settlement of inter-company balances. 6. Inventory Management • Maintain precise records of inventory levels, purchases, and sales. • Track inventory movements and ensure accurate categorization in the accounting system. • Conduct periodic reconciliations of physical inventory with recorded balances. • Generate inventory valuation reports and ensure adherence to accounting standards. • Identify slow-moving or obsolete inventory and provide actionable recommendations. 7. Automation Using AI and RPA • Have skill to leverage on AI tools and RPA systems to automate repetitive tasks such as data entry, invoice processing, and reconciliations. • Create workflows to streamline processes like recurring payments, tax calculations, and report generation. • Monitor and maintain automation processes to ensure compliance and reliability. • Leverage machine learning to identify anomalies and improve financial data accuracy. 8. Customer Invoicing and Receipts • Generate and send accurate invoices to customers promptly. • Track and monitor outstanding invoices and ensure timely collections. • Record and apply customer receipts against appropriate invoices in QuickBooks. • Address any discrepancies or disputes related to invoicing and payments. • Prepare regular aging reports and provide updates on collections. 9. Taxation and Compliance (optional – added knowledge is preferred) • Prepare and file U.S. federal and state tax returns for individuals and corporations. • Accurately calculate and remit sales taxes within stipulated deadlines. • Ensure compliance with all U.S. tax regulations, including adherence to deadlines and proper documentation. • Offer proactive tax planning advice to optimize financial outcomes. 10. Additional Responsibilities • Take on new and evolving tasks assigned by the company to meet business objectives. • Support cross-departmental collaboration to achieve organizational goals. • Stay updated on financial regulations, tools, and best practices to continuously improve processes. Location: Islamabad or Karachi. Remote to start with transition to in person office. Deliverables: • Monthly, quarterly, and annual financial statements, reconciliation reports, and dashboards. • Payment schedules, intercompany analysis, and inventory valuation reports. • Automated workflows for repetitive tasks. • Ad-hoc financial analysis and timely tax filings. Required Competencies: • Expertise in QuickBooks Online; familiarity with A2X, CIN7, and Google Analytics is a plus. • Proficiency in financial analysis, reconciliation, and intercompany accounting. • Excellent attention to detail and accuracy. • Flexibility to handle dynamic business needs and adaptability to new tasks. • Working knowledge of U.S. tax regulations and compliance. Work Timings: • Must be available to work during U.S. Central Standard Time (CST). Service Expectations: • Record transactions within 24 hours. • Complete reconciliations within set deadlines after month-end. • Settle intercompany balances within agreed timelines. • Provide updates through weekly status reports and monthly reviews.