Logistics & Import Officer

Job Summary: As a Logistics & Import Officer, you will play a key role in managing the importation of goods. Your responsibilities will include coordinating shipments, preparing required documentation, and collaborating with suppliers, freight forwarders, customs authorities, and internal teams. You will ensure timely and efficient arrival of goods while maintaining compliance with import regulations. Strong organizational skills, attention to detail, and knowledge of import procedures are critical for success in this role. Key Responsibilities: Documentation Preparation: • Prepare and process essential import documents, including purchase orders, commercial invoices, packing lists, and customs clearance forms. • Ensure all documents are accurate and comply with import regulations to minimize delays. Supplier Coordination: • Communicate with international suppliers to obtain necessary documentation like certificates of origin and shipping instructions. • Monitor shipment schedules to ensure timely dispatch. Customs Clearance: • Collaborate with customs brokers or agents to facilitate smooth customs clearance. • Provide required documentation, resolve discrepancies, and manage inspections when necessary. Shipping & Transportation Coordination: • Arrange transportation of goods from ports to designated locations in collaboration with freight forwarders. • Track shipments and address any shipping-related issues, such as delays or miscommunications. Inventory Management: • Update inventory records upon shipment arrivals. • Ensure stock levels are accurate and products are available for production or distribution. Compliance Management: • Stay updated on import regulations, tariffs, and trade agreements. • Ensure shipments meet legal and regulatory requirements, reducing risks of fines or delays. Problem Solving: • Address issues like customs delays, damaged goods, or documentation discrepancies. • Work efficiently to find solutions and communicate with relevant stakeholders. Cross-Department Communication: • Collaborate with procurement, logistics, finance, and supply chain teams to provide updates on shipment status. • Share delivery schedules and anticipated arrival times to ensure seamless operations. Data Entry & Reporting: • Enter import-related data accurately into company systems. • Generate reports on import volumes, costs, and compliance metrics for management review. Key Skills & Qualifications: • Bachelor's degree in Logistics, Supply Chain Management, International Business, or a related field (preferred). • 2-3 years in import/export, logistics, or supply chain management. • Familiarity with import/export documentation, customs regulations, tariffs, and international shipping procedures. • Proficiency in Microsoft Office Suite and familiarity with logistics software or ERP systems (preferred). • Strong attention to detail, organizational skills, and ability to handle multiple tasks simultaneously. • Excellent written and verbal communication skills for liaising with international suppliers and internal teams.