EXECUTIVE ASSISTANT (REMOTE - USA)

Introduction EXECUTIVE ASSISTANT - REMOTE POSITION (USA) AVAILABLE FOR SOUTH AFRICAN CANDIDATES PUBLISHED: 14 NOVEMBER 2024 My client based in USA is seeking an exceptional Executive Assistant with deep expertise in ClickUp to support their executive team. Ideal incumbent must be a detail-oriented, organized problem solver who thrives in a dynamic, fast-paced environment. Must be highly experienced on ClickUp (ESSENTIAL). This role will involve managing complex schedules, organizing tasks, and providing comprehensive support to Executives. This is a full-time remote position, working EST USA time zones for 8 full hours per day. Working remote international hours for USA: EST 09h00am – 17h00pm (SA Time: 16h00pm – 24h00pm) Requirements: • ClickUp expert (ESSENTIAL) – Incumbent must be confident on ClickUp to perform daily duties • Must be available to work remotely for 8 hours per day (New York / USA time zones) • Minimum of 3 years’ experience as a remote Executive Assistant or... in a similar role, ideally supporting Senior Executives • Must have previous experience as an EA for international companies (US/UK/Europe) • Advanced proficiency in ClickUp, including task management, workflow automation, dashboard creation, reporting, and integrations (ESSENTIAL) • Proficiency in productivity tools like Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other project management software • Outstanding written and verbal communication skills in Business English (ESSENTIAL) • Ability to prioritize tasks, manage time efficiently, and maintain attention to detail • Demonstrates initiative, resourcefulness, and a proactive approach to overcoming challenges • Maintains a high level of confidentiality and professionalism with sensitive information • Able to work independently and collaboratively in a fast-paced environment • Own laptop / WIFI and internet connectivity including assigned home office space Submit your CV in MS Word / PDF via email to us on: shireen@divergentrecruit.co.za Duties & Responsibilities Key Responsibilities:- • CALENDAR & SCHEDULING: Efficiently manages complex executive calendars, co-ordinates meetings and arrange travel logistics. • TASK & PROJECT MANAGEMENT IN CLICKUP: Organize, track and monitor tasks and projects in CLICKUP, ensuring alignment with team priorities and deadlines. • COMMUNICATION & CORRESPONDENCE: Act as the primary point of contact for the executive team, managing emails, drafting memo's and co-ordinating communications. • DOCUMENT MANAGEMENT: Prepare, organize and maintain documentation, keeping all files accessible and up-to date. • MEETING SUPPORT: Arrange meetings, prepare agendas, taking minutes and follow up on action items. Use ClickUp to monitor task progress and ensure completion. • RESEARCH & REPORTING: Conduct research on various topics and compile information into clear, concise reports. • TRAVEL CO-ORDINATION: Plan and arrange executive travel itineraries, accommodations and logistics, maintaining all details in ClickUp. • SPECIAL PROJECTS: Assist with ad hoc projects, presentations and data analysis as needed. Desired Experience & Qualification Requirements: • ClickUp expert (ESSENTIAL) – Incumbent must be confident on ClickUp to perform daily duties • Must be available to work remotely for 8 hours per day (New York / USA time zones) • Minimum of 3 years’ experience as a remote Executive Assistant or in a similar role, ideally supporting Senior Executives • Must have previous experience as an EA for international companies (US/UK/Europe) • Advanced proficiency in ClickUp, including task management, workflow automation, dashboard creation, reporting, and integrations (ESSENTIAL) • Proficiency in productivity tools like Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other project management software • Outstanding written and verbal communication skills in Business English (ESSENTIAL) • Ability to prioritize tasks, manage time efficiently, and maintain attention to detail • Demonstrates initiative, resourcefulness, and a proactive approach to overcoming challenges • Maintains a high level of confidentiality and professionalism with sensitive information • Able to work independently and collaboratively in a fast-paced environment • Own laptop / WIFI and internet connectivity including assigned home office space Package & Remuneration HOURLY RATE REMOTE POSITION FOR SOUTH AFRICAN CANDIDATES MUST HAVE OWN LAPTOP, WIFI & STABLE INTERNET CONNECTIVITY WORKING SA TIME: 16H00 TO 24H00 PM Interested? INTERESTED? Submit your CV in MS Word / PDF via email to us on: shireen@divergentrecruit.co.za