Junior Personal Assistant

• Our client is a multinational company. • A new project implementing its hub in Porto. Sobre o nosso cliente Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descrição Executive Assistant • Provide high-level administrative support to senior executives located abroad • Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements • Prepare meeting agendas, take minutes, and follow up on action items • Draft, edit, and proofread documents, reports, and presentations • Handle confidential information with the utmost discretion • Assist with the preparation and coordination of corporate events and projects • Serve as a liaison between executives and other staff members • Conduct research, upload and compile data to assist with decision-making Office Management • Oversee daily office operations to ensure a smooth workflow • Manage office supplies, inventory, and equipment maintenance • Coordinate with IT to address technical issues and ensure the functionality of office systems • Handle correspondence, including emails, phone calls, and mail • Maintain a clean, organized, and professional office environment • Plan and coordinate office events, meetings, and conferences • Ensure compliance with health and safety regulations • Manage office budget and expenses, including processing invoices and managing petty cash Perfil ideal • Bachelor's degree in Business Administration, Management, or related field preferred • Proven experience as an Office Manager, Executive Assistant, or in a similar role • Over 5 years of experience in similar roles • Exceptional organizational and multitasking abilities • Strong written and verbal communication skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software • Ability to handle sensitive information with discretion and confidentiality • Excellent problem-solving skills and attention to detail • Ability to work independently and as part of a team • Professional demeanour and a positive attitude Vantagens • An entrepreneurial working environment in a young and motivated team • A multicultural environment where we promote diversity, talent & ideas • The ability to work and interact with a wide variety of specialists • Internal trainings and career development